Syncing Absences with Google Calendar

Objective: Automatically create absences in Jira based on events in Google Calendar.

Steps:

1. Create a Zapier Account: Sign up for a free account at Zapier

2. Set Up a Zap: Create a new Zap in Zapier

3. Trigger:

   1. Choose “Google Calendar” as the trigger app.

   2. Select the event trigger, such as “New Event” or “Event Start”.

   3. Connect your Google account to Zapier and set up the trigger details.

4. Action:

   1. Choose “Webhooks by Zapier” as the action app.

   2. Select “POST” for creating a new absence.

5. Configure the Webhook:

   1. Set the URL to the createAbsence endpoint (unique for your instance)

   2. Include parameters in URL with the users email address and the cloud site

   3. Define body:

      JSON

      {
        "title": "{{Google Calendar Event Title}}",
        "type": "Holiday",
        "start": "{{Google Calendar Event Start}}",
        "end": "{{Google Calendar Event End}}",
        "message": "Google Calendar Event"
      }
      

6. Test and Activate:

   1. Test the Zap to ensure that it correctly creates absences in Jira based on Google Calendar events

   2. Activate the Zap